Hotel ENTRA Gangnam (hereafter referred to as "Hotel ENTRA" or “the Hotel”) observes all laws of the Republic of Korea relating to information and communications networks, data protection and personal information protection, and strives to protect the rights and interests of the users of its computer systems by establishing a personal information handling policy based on the relevant laws and regulations. This personal information handling policy is applied to all services provided by Hotel ENTRA to its system users. Its details are as follows.
In order to ensure adequate provision of services including membership registration and customer consultation, the Hotel collects the following mandatory basic categories of personal information at the time of registration. Registration
Mandatory information: Name, telephone number, email address, credit card details (in cases where customers wish to be able to reserve rooms)
Optional information: Postal address
The hotel collects personal information in the following manner.
Via the Reservations page, or the Customer Center page on the Hotel’s website.
When developing new services or expanding content, Hotel ENTRA may use the personal information provided by existing users in order to determine more effectively which services should be developed as a matter of priority, and in order to make rational choices regarding the content needed by users. The information collected and manner in which it is may be used are as follows:
Mandatory information collected in the course of reservations of and inquiries about meeting rooms and other Hotel event venues includes company name, name of the individual making the reservation, telephone number and email address. Information entered is used in order to provide better reservation service and responses to inquiries.
Mandatory information collected by the Customer Center page includes name, telephone number and email address. This information may be used to ensure adequate communication with customers, including the delivery of relevant notifications, to address complaints and to provide responses to inquiries.
Mandatory information collected in the course of room reservations includes name, telephone number, email address, postal address and credit card details. This information is used in order to ensure that reservations are made properly.
Mandatory information collected during registration to receive the Hotel’s newsletter includes name and email address. This information is used in order to send the customer a newsletter with details of packages, events and promotions provided by the Hotel.
Hotel ENTRA uses the personal information of its users within the limits described above in “2. Collection and use of personal information.” No use of personal information outside of these specified limits takes place without obtaining the advance permission of customers. As a matter of principle, the Hotel never reveals the personal information of users to outside parties. However, exceptions may be made in the following circumstances:
When investigative authorities demand such information in accordance with legal regulations, or as part of an official investigation that follows legally defined procedures and methods.
Hotel ENTRA deletes personal information that has been collected within the limits of “Type of personal information collected” as outlined above, and once the purposes for which it was collected have been fulfilled. However, the following information is retained for the reasons given and the periods stated below.
When consumer protection and other laws mandate the retention of personal information, the Hotel retains such information for the time period stipulated by the applicable laws. In such cases, the Hotel will only use this information for the purpose for which it has been retained. Periods of information retention are as follows:
Record of withdrawal from contract or subscription
The personal information of users held by the Hotel is deleted, as a matter of principle and without delay, once the purposes of its collection and use have been fulfilled.
The Hotel’s procedure and method for the deletion of personal information are as follows.
Once the purpose for which personal information provided by users in the course of membership registration or other procedures has been achieved, this information is transferred to a separate database, where it is retained in accordance with internal procedures and relevant laws (see “4. Retention and period of use of personal information”) for a predetermined period of time, then deleted.
This personal information is not used for any purpose other than the retention described above, unless legal requirements dictate otherwise.
Personal information held in printed form (on paper) is destroyed by shredding or incineration.
Personal information held in electronic form is deleted using technology that renders recovery impossible.
When handling the personal information of users, the Hotel employs the following measures to ensure the security of personal information and prevent the loss, theft, exposure, falsification or damage of such data.
Passwords provided by users are known to users only, while the viewing and alteration of personal information is possible only by the user in question.
Alter website to allow users to amend the information they have entered.
The Hotel makes every possible effort to prevent the leaking or damaging of members’ personal information due to hacking, computer viruses or other illegal activity.
Data is regularly backed up to guard against the possibility of damage to personal information, while the latest antivirus software is deployed to prevent the exposure or damage of such information. Encryption technology is employed to ensure the safe transmission of personal information within and by way of computer networks.
Users may report any complaints or problems relating to use of the Hotel’s services and handling of personal information to the Hotel’s representative in charge of personal information or designated personal information manager, or their respective departments.
The Hotel will provide a swift and adequate response to all such issues reported by users.
Hotel representative in charge of personal information
Please note that the collection of data by other websites linked to the JW Marriott Hotel ENTRA website is not governed by Hotel ENTRA’s personal information handling policy.
Hotel ENTRA shall provide notification on its website, in the form of an explicitly labeled notice, of any additions to, deletion of or amendment of its personal information handling policy, at least seven days before such changes are made. However, in cases where the rights of users are significantly altered or affected by changes to the collection and use of personal information, and the provision of such information to third parties, notification shall be provided by the hotel at least 30 days in advance of such changes.